The main objective of the Serbian-German development cooperation project entitled ‘Support for the Public Administration Reform’ is to provide support to the Republic of Serbia during the accession negotiations with the European Union so that the process of accession runs efficiently and is evidence-based. The project formally started in October 2016 and will last by December 2019. The total project value equals 5 million euros. The main project beneficiary is the Ministry of Public Administration and Local Self-Government, while project partners are the Human Resource Management Service, the Legislation Secretariat, the Public Policy Secretariat, and the General Secretariat of the Government. The main beneficiary of the fourth Project component that relates to the accession negotiation process is the Ministry of European Integration.
The Project comprises four components:
Component 1: support for the process of harmonisation of special laws with provisions of the Law on the General Administrative Procedure (LGAP), including the monitoring of its implementation. This component is focused on the support for the simplification of administrative procedures that the business sector undertakes through the analysis of these procedures and the development of recommendations for their simplification.
Component 2: creating preconditions for a more efficient provision of public services through the enhancement of human resource management in public administration and introduction of the framework of competences, and the application of modern instruments for human resources. The component also supports efforts of local self-government units to align their administrative procedures and to promote the provision of services to citizens.
Component 3: strengthening the capacities of state administration bodies to realise the whole public policy cycle, focusing on the skills needed to efficiently monitor and value the effect of public policies in key areas. Activities will involve measures aimed at the strengthening of capacities that will improve the public policy planning, public consultations, as well as the provision of support for pilot analyses of the effects of public policies/regulations.
Component 4: support for the upgrading of capacities of state administration bodies in managing the process of accession to the European Union.
For the purpose of implementing activities within the described components, the following Project structures have been formed:
Project Steering Committee
Project Task Force
Project Steering Committee set the priorities for Project implementation, monitors the progress made in the process of implementation, and approves the annual Work Plan.
The Project Task Force is composed of representatives of the following institutions:
Ministry of Public Administration and Local Self-Government
Ministry of European Integration
General Secretariat of the Government
Public Policy Secretariat
Human Resource Management Service
The Component 4 is included in the ‘Support for the Public Administration Reform’ Project on 1 July 2017 and contains an additional oversight mechanism – Operative Management Meetings (OMM) that are chaired by the Ministry of European Integration. The OMMs are held once per month and serve as a mechanism for regular coordination of strategic and operative issues within this segment of the Project. In the following period other institutions linked with activities on the local level may be involved in the work of the Steering Committee.
Meetings of the Project Task Force are held at least once every six weeks or on request. Meetings are held in line with the principle of rotating presidency that includes the GiZ.
Anticipated Project results are:
Services for citizens and the business sector are more efficient while the legislation of the Republic of Serbia is aligned with the provisions of the Law on the General Administrative Procedure;
Efficiency and quality of services provided by state administration bodies have been improved through the simplification of administrative procedures;
Employment in public administration has been advanced through the process of recruitment and selection based on competences;
Public administration is capable of autonomously developing the necessary capacities, in a way that is sustainable and competence-oriented;
The public administration capacity to assess the effects of its policies and regulations before and after their adoption has been improved.
When it comes to components within which the PPS is the major Project partner, so far the following activities have been implemented:
Within the first component the PPS is currently carrying out activities aimed at the establishment of the Single public registry of administrative procedures and other business conditions. The Project supported trainings of civil servants on how to do the listing of administrative procedures and other business conditions. The methodology for the simplification of administrative procedures will be developed with the assistance of the GIZ. It is expected that further amendments of administrative procedures will be made in keeping with recommendations contained in the Methodology for the simplification of administrative procedures and the analysis of administrative procedures and business conditions.
Within the third component the PPS will be carrying out several activities with the support of the Project. Some of the activities involve: 1. Development of detailed impact assessments of regulations and public policies for three draft laws and three public policy documents in line with standardised gender-mainstreamed criteria; 2. The training of civil servants relating to the public policy management, and 3. Expert support for the development of standardised criteria for consultations on draft laws and public policy documents, which will be realised in coordination with other institutions. The stated support within the third component aims to further improve PPS capacities that will be essential once the set of regulations is adopted. Through the adoption of the legislative set a coherent system of planning on the national, provincial, and the level of local self-government units will be established. The stated set of regulations comprises the Draft Law on the Planning System in the Republic of Serbia and accompanying regulations that have the form of methodologies (the Regulation on the Methodology for Public Policy Management, Policy and Regulatory Impact Assessment, and Content of Individual Public Policy Documents, and the Regulation on Medium-Term Planning).
So far within the third component the PPS has been supported by the GiZ PAR project to organize a public debate for the Draft Law on the Planning System in the Republic of Serbia which was held in Belgrade on 11th and 16th January 2017. Over 170 representatives of state administration bodies, institutions of the Centre of Government, provincial institutions, Standing Conference of Towns and Municipalities, local self-government units, civil society organizations, University in Belgrade, and numerous experts have taken part in these events. In addition, the GiZ has also provided support for the organization of the workshop in the course of June 2017 that was centred on the harmonization of the Draft Law on the Planning System in the Republic of Serbia with the opinions collected from state administration bodies. On efficiently completing these activities, the Draft Law on the Planning System in the Republic of Serbia was finalised and then entered the procedure of discussion and decision-making at the Government session.